Business Bookkeeping Basics

understand the basics

For example, if over the course of the month your cash account has had $3,000 in debits and $5,000 in credits , you would adjust the cash account balance by a total of $2,000 . Most accounting software will automatically import your bank data so you don’t have to manually enter and organize each transaction. If you’re using spreadsheet software as your GL, you’ll need to enter each transaction by hand. Using a spreadsheet is the cheapest option, especially if you use Google Sheets rather than Microsoft Excel, which costs a monthly fee. However, general ledgers can get complicated if you’re trying to juggle multiple accounts.

  • Most of her finance knowledge stems from her career as a Financial Consultant and Branch Manager at the 7th largest US bank.
  • 2) Accounting Software – There are many options available today when it comes to accounting software.
  • Any and every transaction you make needs to be recorded, either in your ledger book or in your accounting software application.
  • Without clean financial records, you may be at risk of paying settlements or tax penalties for avoidable financial errors.
  • Accurate, up-to-date records are necessary for many of your startup’s essential processes, including applying for financing and managing your tax obligations.
  • It will display a more accurate picture of the financial health of a company, given its inclusion of both accounts payable and accounts receivable.

Customer small business financing solutions delivered through a single, online application. When it comes to bookkeeping, there are many imperative things that you need to know. Tools and resources built to empower the financial well-being of your small business, driven by the financial experts at Ceterus. Welcome to the first episode of my Bookkeeping Basics podcast. You’ll learn what bookkeeping is all about and why it is never to soon to get your bookkeeping sorted, and I’ll run through what I will be covering in this series. If you are running a business in order to make money then you need to get your invoicing right.

What are the Different Bookkeeping Services Available?

Getting loans or credit will be easier when you have clear financial records. 4) Have accurate cash flow management – Managing and reacting to whatever your cash situation is will be easier when your business finances are separated from personal ones. Often, small businesses focus on growing, improving sales, and expanding operations but must remember to keep accurate records of transactions.


You should assign to the correct category to avoid accounting errors. Proper record-keeping for small businesses makes the process easier and keeps you compliant with the law. You never want to waste time chasing down last month’s missing invoice, and you certainly don’t want to find yourself in trouble with legal requirements. Visit to find out more about how small businesses can stay legally compliant.

What is bookkeeping?

If you are planning on hiring bookkeeping services, it’s best first to understand why you need a bookkeeper and a bookkeeper’s responsibilities. Bookkeepers ensure that financial records are accurate and up to date. They may also be involved in budgeting, forecasting activities, tax preparation, and supporting the accounting department. Any difference in the total balances indicates missing records, which you should sort out before transferring them to the official financial statements. This is where you enter details of the transactions—date, amount, and description—into a journal entry or general ledger.

When it comes to the traditional method, business owners will have to consider whether or not they want to hire an in-house bookkeeper or an external accounting firm. Both methods can be expensive with hourly consulting fees and salary/benefit considerations for in-house hires. In-house accountants can be a solid option if you own a large operation and need constant oversight. Smaller businesses, however, might find that the costs don’t outweigh the rewards when it comes to hiring a full-time accountant.

Bookkeeping is key for small business growth

This article will help you sail through the bookkeeping basics. The best part is that you will not require any prior knowledge or an accounting degree to get started. Make sure to expertly organize and store all financial records related to your business. For example, you should hold onto the proof of expense for any expenses over $75.

  • Summarizing the flow of money in each account creates a picture of your company’s financial health.
  • It offers all of the good of the aforementioned methods without the bad.
  • It encompasses business items such as computer sets, furniture, and account receivables owed by customers and payable to your business.
  • Bookkeeping is the process of keeping track of every financial transaction made by a business firm from the opening of the firm to the closing of the firm.
  • By keeping accurate records, you can make sure your returns are sent off by the deadline and HMRC won’t be chasing you up because of any errors either.

Here are 1o types of bookkeeping accounts for a small-to-medium sized business. Now that you know the bookkeeping basics to run your business properly, you can enjoy having fewer headaches when tax season rolls around. 4) Revenue – When your business has revenue, it has received money from sales or services.

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